Here at Robert Tate Photography, Robert has provided a means of helping couples plan their big day through his regular blog posts. The main aim of this blog is to help guide those who are bewildered by the prospect of tying the knot, or even just providing the reassurance that you’re on the right track. Join us every week for more helpful hints and tips. Keep on reading for in insight into the world of guest transportation. From all of us here, live for the moment!
A good wedding is composed of several well planned events, and even the best weddings are only as good as the organisers themselves.
Arranging transportation for your wedding guests may seem like one more to-do in an already crowded list, but this sort of thoughtful planning will help your guests relax and enjoy their evening.
A common question all brides are asked by their guests is “how are we getting to the wedding?” to which there are only three definite answers:
So as I’m no family counsellor I will stay clear of the squabbles. I will however take this opportunity to suggest ideas for transporting your guests (don’t forget if you have a tender relationship with certain relatives, you are the one setting the time the coaches leave).
If you’re hosting a lot of out-of-towners, consider providing them with a ride from their hotel to the wedding and back. That way, no one has to worry about navigating an unfamiliar city or choosing designated drivers. A charter bus or shuttle, which holds up to 60 passengers, will usually do the trick (it can take a couple of trips). You also need to check things such as the minimum hours requirements and charges for mileage. Also, make sure to ask about their drivers’ qualifications. Obviously, all drivers should be licensed and insured. As always with transport have either a spare coach or another company on speed-dial, coaches are renowned for breaking down at critical moments.
Here are a few suggestions for coach providers:
If national express isn’t your thing you could go the extra mile with something with character to match your wedding, like a fleet of yellow school buses for a blast from the past or a double-decker bus for a city affair. A bit of flair helps set the mood for your wedding and can go a long way to easing tension between guests, especially when coaches are delayed by traffic or due to technical difficulties. Although vintage usually means better it also costs a substantial amount more, on top of the basic hire fee you may be charged for transporting the bus to your wedding from another part of the country. These vehicles are usually classed as classic cars and so are treated as such by there owners, who impose strict no eating/drinking rules. After your big day you may be lucky enough to pick up a bill demanding that they are reimbursed for soiled furniture on the bus, they know how to really kick you in the teeth. You can however cover yourself through wedding insurance which can take some of the sting out bills such as these.
Here are a few suggestions for Vintage bus providers:
If you simply cannot afford to transport aunty Rita, uncle Bob and every man and his dog then put on a select number of coaches/buses and enquire with the hotel about hiring their own shuttle buses. Frequently hotels have an airport shuttle service that isn’t used very often at night, therefore the hotel may be willing to rent the shuttle to you at a discount. This can be quite costly but already having transported up to 60-70% of guests using coaches, the direct cost to you will be much less than using the hotels exclusive shuttles to transport all your guests. To maximise cost efficiency, group guests together by area, this reduces the hire time and therefore cost of shuttle transport.
For all those brides on a tight budget it’s great to see you not being too fussy about what gets you to your man – or him to you! there is a bountiful source of transport available these days trams, buses, trains and a good old black cab. Just make sure they step on it, we know what their time-keeping is like! This is probably the cheapest option to arrive at a wedding but not the most glamorous to use when returning home, although some guests may fit right in with frequent rowdy delinquents found on the tube after 12 midnight.
If there’s simply no way to work transportation into your wedding budget then make sure to ask your wedding reception site to have taxis waiting at the end of the evening. It’s much easier to convince a tipsy guest to take a taxi if that taxi is ready and waiting.